SLIP

You no longer must use the Create Copy function to create a renewal in SLIP 2.0. You can create a renewal based on an existing policy stored in SLIP or you can create a renewal from scratch. To create a renewal, simply click the Create Renewal hyperlink on the SLIP Home screen and follow the prompts on the subsequent screens. *You must upload a Declarations Page/Binder/Cover Note or Certificate and check the Declarations Page or Binder or Cover Note or Certificate checkbox in order to submit renewals to the SLA California through SLIP. You should also upload or complete the SL-1 form (and possibly the SL-2 or GAP form if conditions apply) to avoid receiving a system generated alert for missing documents. See What documents/forms should I include with my policy filings? for more detail on documents to include in policy filings.
Note: If your policy has multiple insurers and/or is a layered policy, please contact the SLA at 415-434-4900 for instructions on how to handle this in the new version of SLIP.

You no longer must use the Create Copy function to create an endorsement in SLIP 2.0. You can create an endorsement based on an existing policy stored in SLIP or you can create an endorsement from scratch. To create an endorsement, simply click the Create Endorsement/Cancellation hyperlink on the SLIP Home screen and follow the prompts on the subsequent screens. *You must upload an Endorsement document and check the Endorsement document checkbox in order to submit Endorsements to the SLA California through SLIP.

Document/forms requirements for policies submitted through the SLIP application depend on what type of policy you are filing. 

For new business and renewals:

• Always include a Declarations Page/Binder/Cover Note or Certificate
• Always include a SL-1 form
• Include a SL-2 form (Diligent Search Report) if the type of coverage is not on the Export List or if the insured qualifies as an Exempt Commercial Purchaser/Commercial Insured. View Export List
• Include a Syndicate List/Multiple Insurer List if the policy contains multiple insurers

For endorsements:

• Always include an Endorsement document
• Include a Bordereau for Master Policy Certificates and Endorsements

For extension endorsements extending the policy term for more than 90 days:

• Always include an Endorsement document
• Always include a SL-1 form
• Include a SL-2 form (Diligent Search Report) if the type of coverage is not on the Export List or if the insured qualifies as an Exempt Commercial Purchaser/Commercial Insured. View Export List
• Include a Syndicate List/Multiple Insurer List if the policy contains multiple insurers

SLIP alerts generate if your policy contains missing or inaccurate information that is required by California regulation. You should correct any SLIP alerts before you submit the policy to the SLA California. The alert review function is still present in SLIP 2.0 but it is not automatic during policy creation. During policy creation, users can opt to review or not review policy data entered in SLIP for alerts. *SLIP will still review your policy for alerts after it is saved to the system and will display an alert count when you view the policy later.

There are four ways to submit batch data to SLA California:

1. AMS Upload - The most efficient and accurate way to file, with a lower tag rate. An authorized user can generate and submit a batch file from their internal Agency Management System (AMS) using Web Services provided by SLIP.
• Learn more about the new API features.
2. XML Bulk Upload - An authorized user can log into SLIP to upload a batch file containing policy data for one or more policies.
3. Manual Data Entry - An authorized user can log into SLIP to enter policy information for their brokerage one record at a time.
4. Batch Image File Upload - An authorized user may submit a batch by uploading a document image file or files. Users will get a confirmation that the file(s) were successfully uploaded, but no other batch information will be available in SLIP for that batch.

An XML file can greatly decrease the amount of time it takes to file a policy or batch; however, it may require a small amount of programming to fully automate this feature at your company. You will need to work with your IT staff to identify the best method to export data from your data management system in the required format. The Batch Reporting Procedures Manual provides the detail necessary to generate the XML file. If you have any questions regarding this convenient and time saving feature of SLIP, you can email the SLA Technology Department at support@slacal.com, and they can assist you with all of your XML needs.

Yes, you can modify policy information within a batch you submitted via XML file upload. However, you cannot add a policy to the batch.

Yes, you can submit data using any of the four batch submission options; however, please ensure you do not submit the same data using two different methods.

No, you will need to create an XML file according to the specifications identified in the Batch Reporting Procedures Manual. XML is a different way of storing data than Excel. XML is a leading standard for data exchange that provides several inherent benefits including: data validation, structural enforcement, and platform independence. Please review the manual and work with your technical staff to prepare your file accordingly.

SLIP does not restrict how often you can upload a batch. However, the SLA California requests that organizations with a high volume of submissions contact them to determine an appropriate rate of submission that will ensure a timely examination process.

Yes, you can submit a single policy to the SLA California but it still must be included in a SLIP batch. To create a batch for a single policy, click the Submit button on the View Policy screen for the desired policy. Add any associated documents or batch detail, and submit the batch to the SLA California. Or, click the Create New Batch button on the SLIP Home screen, add the desired policy to the batch, and submit the batch to the SLA California.

Tags indicate inaccuracies or missing information for a submitted policy and are generated by the SLA California after your policy filings have been processed. To respond to tags through SLIP, simply select the desired tags from the Tag Search screen or the My Open Tags tab and click the Respond to Tags button at the bottom of the screen. On the Tag Response screen, enter a Tag Response in the field provided, upload any related documents, and click the Submit button at the bottom of the screen. You can also respond to a single tag by clicking the Respond to Tags button on the Tag Details modal overlay for the desired tag. *You can only respond to multiple tags if they belong to the same batch. Tag responses must be a minimum of six characters. Informational tags do not require a tag response.

Informational tags contain communication from the SLA California regarding your policy filing and do not require a response. To close an informational tag, simply click the Tag Number, review the Tag Details, and click OK to close the window. The informational tag is now Closed and will no longer display as Open on the Tag Search screen or in the My Open Tags tab.

You can pay your stamping fees via ACH/eCheck (Automated Clearing House) funds or by credit card. For ACH/eCheck payments, depending on the security setup with your bank, you may need the SLA's bank identifier number to remove a debit block from your account. If you need this piece of information, please send an email to support@slacal.com and contact your bank with the information.  You are also able to pay "automatically" via ACH, which allows you to establish an auto-payment schedule for paying your stamping fees a pre-selected number of days after the monthly invoice is generated.  This eliminates the burden of logging into SLIP and paying the stamping fees every month.

If a transaction was entered in SLIP by mistake you can delete the transaction if the transaction status is ‘unsubmitted’ or ‘submitted’.  If you need to make a correction to a transaction entered in SLIP, you can edit the transaction if the status is ‘unsubmitted’ or ‘submitted’. 

A transaction entered in SLIP and submitted to the SLA can be corrected unless the SLA analyst has already started to review the policy and the transaction status is “Under Review”.

If you need to correct the data entry on the policy details page of a registered transaction, you can click on the ‘Edit’ button, make the correction, and click on the ‘Save’ button to save the changes.

If you need to make a correction to the transaction details page, the online SL1 and/or online SL2 form of a registered (closed) transaction, you will need to edit the transaction and the system will backout the original submission and replace it with the corrected version. 

For example:  If you are making a premium correction to a transaction that has already been registered, you will need to edit the premium of the transaction (including any taxable fees).  Once you save the edited version of the transaction the system will prompt you to enter the reason for the edit.  Click on the Backout and Replace button and follow the system prompts to submit the corrected transaction to the SLA.  You do not need to reenter the information in SLIP.

To back out a registered transaction, click on the Backout button and the system will prompt you to enter the reason for the backout.  Click the Backout button again to submit to the SLA.

If you have uploaded a copy of the SL1 and/or SL2 form you do not need to enter anything on the online SL forms.  If the SL forms are uploaded with the declaration page, please be sure to check all the boxes next to the pertinent document types that apply in the Documents tab.

Please note: Any partial entries in the online SL forms will create system generated tags for missing information.

Because the policy was submitted by another brokerage, you will not be able to access the initiating policy.  You will need to create the endorsement from scratch and follow the computer prompts.

Please note: Remember to notify the analyst by writing in the Notes section that your agency took over the account as the broker of record, so you will not be tagged if the policy was not filed with the SLA.

Non-premium bearing endorsements (nils) should be batched together with a coversheet that only states ‘Nils’.  The nil endorsement batch can contain a mix of endorsements for different accounts. The batch should be scanned as a pdf, tiff, PNG, PDFIA or JPG/JPEG file.

Follow these four steps to submit the nil endorsements:

1. On the homepage, select the Bulk Submission/Import Wizard link.
2. Click on the radio button next to Upload Bulk Image Files (BIF) and Submit to SLA.
3. Select the nil endorsement file from your computer.
4. Click the Submit button on the Submission page to transmit to the SLA.